Call analysis
Summarizes every call, classifies the outcome and scores quality against a rubric. Advisory only.
UltraPMS for dental and medical practices
The agenticpractice OS
Run front-office, billing and marketing work with AI-enabled tools and human-approved agent workflows.
Created by Dr. Bobby Yasso, a dentist and founder of Ultra Dental, with three Phoenix-area offices.
Built by a dentist, inside a real practice
Dr. Bobby Yasso created UltraPMS from the Ultra Dental Command Center, the system he built to run his own three Phoenix-area offices.
Every screen exists because a front desk, an office manager or an owner needed it on a Monday morning.
See the work, not a concept
Real UltraPMS screens, from incoming calls and booked patients to team tasks, billing and daily oversight. Swipe or scroll sideways.
Screenshots come from a demo workspace with synthetic data. Practice branding replaced with "Your Practice".
Agents at work
Start with analysis, alerts and summaries that run today. Upcoming agents extend front-office, billing and marketing work, with a person approving anything consequential.
Exception monitoring
Routes rule-based alerts into team tasks so nothing waits for someone to notice.
Daily overview summary
A plain-language summary of collections, production and open exceptions, built from the numbers on the page.
AI receptionist
Answers calls and books appointments within the scheduling rules your practice approves.
Denied-claims agent
Works denials and prepares resubmissions for a person to approve.
Lead follow-up agent
Speeds up first contact on new inquiries through follow-up your team approves.
Coming soonReview-response agent. Drafts review replies for approval.
Coming soonDaily huddle agent. A morning briefing for each office.
Coming soonAd-spend optimizer. Recommends budget shifts. Never changes ad accounts without approval.
How agents stay safe
People approve consequential actions. Agents handle front-office, billing and marketing work, never clinical decisions. AI runs under a BAA with zero data retention.
Zero retention applies to AI processing, not to your stored practice records or audit logs.One workspace for practice operations
The operational work behind patient growth, team coordination and collections, in one place.
Calls, CRM and lead tracking
Keep calls and lead records connected so staff can track conversations, outcomes and next steps.
AI receptionist Coming soon
Answer calls and book appointments within rules your practice approves.
Marketing and ad attribution
Connect Google and Meta advertising to booked patients, not just clicks and form fills.
Reputation and reviews Coming soon
Google Business Profile ratings and reviews next to your marketing results, with reply drafting.
Tasks and team
Assign responsibilities, organize follow-up and turn rule-based alerts into tasks.
Billing and RCM
Receivables, denials and claim work in one queue. Automatic billing and denied-claims handling come with the add-on.
Analytics and collections by source
See performance and collections by channel to know which sources bring in revenue.
Multi-location
Oversee every office in one workspace, or filter down to a single location.
HIPAA-ready controls
BAA coverage, an append-only audit log and role-based PHI redaction.
White-label Rolling out
Run UltraPMS under your logo and domain, for agencies and DSOs.
Connect your practice stack
Open Dental is the first practice-management integration. Confirm supported workflows for your setup during your demo.
Open DentalFirst PMS integrationMango VoicePractice phonesQuickBooksAccountingGoogleAds and Business ProfileMetaAds attribution
Your logo. Your domain. Your platform.
Offer an AI-enabled practice workspace under your own brand, built for healthcare agencies and multi-location groups.
- For healthcare agencies
Put calls, lead tracking, attribution and practice workflows behind your client-facing brand.
- For DSOs
Bring multi-location oversight and team workflows into one consistent, branded workspace.
Compare the operational fit
UltraPMS next to the tools practices commonly stitch together. Marked from public product pages; "Not listed" and "Not verified" mean we did not find or confirm it, not proof that it is missing.
| Capability | UltraPMS | Weave | NexHealth | Dental Intelligence | Podium | Birdeye |
|---|---|---|---|---|---|---|
| Calls, CRM and lead tracking | Yes | Partial | Partial | Partial | Not verified | Partial |
| AI receptionist | Planned | Yes | Not listed | Partial | Not verified | Not verified |
| Ad-to-booked-patient attribution | Yes | Not listed | Not listed | Not listed | Not verified | Partial |
| Reviews and reputation | Planned | Yes | Yes | Yes | Yes | Yes |
| Tasks and team workflows | Yes | Partial | Not listed | Partial | Not verified | Not verified |
| Billing and denied-claims work | Partial | Not listed | Not listed | Partial | Not verified | Not listed |
| Collections by source | Yes | Not listed | Not listed | Not listed | Not verified | Not listed |
| Multi-location management | Yes | Yes | Yes | Yes | Partial | Yes |
| BAA and PHI access controls | Partial | Yes | Yes | Not verified | Yes | Yes |
| White-label logo and domain | Planned | Not listed | Partial | Not listed | Not listed | Not verified |
| Agentic AI workflows | Planned | Yes | Yes | Partial | Not verified | Not listed |
Read from public product pages as of October 2026. Capabilities vary by plan and integration. Planned means coming soon. Billing for UltraPMS is a paid add-on. UltraPMS features marked Yes are built and run on synthetic data until practice systems are connected under a BAA.
What separate tools would cost
One comparable standalone product per function, shown as a low to high range per location per month. Vendors that publish no price are marked est.
$826-$2,708 /mo per location
In separate tools, for the functions UltraPMS has built today: phones, call tracking, analytics, CRM, accounting and claims. Add the planned reviews and AI receptionist and the stack runs $1,374-$4,506.$799 /mo per location
UltraPMS Core. Calls, CRM, attribution, analytics, tasks, multi-location and the AI workflows available today.Based on published pricing as of Oct 2026; competitor plans vary. Estimates (est.) come from third-party reviews where vendors quote privately. Keeps your practice-management software (Open Dental, about $149-199), which you pay either way. Excludes websites and SEO, the optional billing add-on, and setup fees ($500-3,000 per vendor is common).
Core software. Optional billing support.
Core
$799 /month per location
Calls, CRM, attribution, reviews, tasks, analytics, multi-location oversight and white-label branding, with the AI workflows that are available today.
AI receptionist and the other roadmap agents are coming soon.
Book a demoAdd-on
Billing & Denied Claims
1% of billables
Automatic billing plus denied-claims handling. The denied-claims agent is coming soon; agent-prepared resubmissions need a person's approval.
Outsourced dental billing and RCM services typically charge about 3.5% to 7% of insurance collections, and some add flat monthly minimums. Billables and collections are different bases, so confirm scope before comparing.
Discuss billingQuestions before your demo
How are PHI and AI protected?
AI runs under a BAA with zero data retention, and people approve consequential actions. HIPAA-ready controls include an append-only audit log and role-based PHI redaction. Agents never make clinical decisions.
Do you sign a BAA?
Yes. A signed business associate agreement is required before any live patient data is connected.
Who owns our practice data?
You do. Export and deletion terms are set out in your agreement, and we will walk through them in your demo.
Which integrations are supported?
Open Dental is the first practice-management integration, alongside Mango Voice, QuickBooks, Google and Meta. Confirm supported workflows for your setup during your demo.
How does migration work?
We review your current systems, the data to import and your rollout plan together. Scope, timing and any fees are confirmed before you commit.
Is the AI receptionist available?
Not yet. Answering and booking calls is coming soon. Available today: call analysis, rule-based task alerts and daily overview summaries.
What contract commitment is required?
Core is $799 a month per location. Term length, renewal and cancellation conditions are confirmed in your agreement before signing.
See UltraPMS in your workflow
Walk through real screens, available agents, integrations and pricing with your practice or partner model in mind.